Google Workspace to XWiki: Open Source Collaboration Migration Guide

<td><a href="https://www.xwiki.org/xwiki/bin/view/Documentation/UserGuide/Features/" target="_blank" rel="noopener">XWiki pages</a>, spaces, navigation, page history, comments and permissions.</td>

179

<td>Excellent</td>

180

<td>Move final and maintained documentation to XWiki pages.</td>

181

</tr>

182

<tr>

183

<td>Policies, procedures and governance documents</td>

184

<td>XWiki pages with templates, metadata, review dates, ownership and approval workflows.</td>

185

<td>Excellent</td>

186

<td>Move to XWiki and add lifecycle rules.</td>

187

</tr>

188

<tr>

189

<td>Meeting notes</td>

190

<td>XWiki meeting note templates inside team or working group spaces.</td>

191

<td>Excellent</td>

192

<td>Start new meeting notes in XWiki and link older notes when useful.</td>

193

</tr>

194

<tr>

195

<td>Working group or committee documents</td>

196

<td>XWiki spaces with homepage, members, notes, decisions, documents and tasks.</td>

197

<td>Excellent</td>

198

<td>Create one structured space per group.</td>

199

</tr>

200

<tr>

201

<td>Decision records</td>

202

<td>XWiki decision page template with context, options, decision, owner and date.</td>

203

<td>Excellent</td>

204

<td>Move decisions out of scattered Docs, email and chat.</td>

205

</tr>

206

<tr>

207

<td>Google Sites pages</td>

208

<td>XWiki spaces and pages, public or private depending on rights.</td>

209

210

<td>Move informational pages to XWiki when they need structure, history or governance.</td>

211

</tr>

212

<tr>

213

<td>Shared file archive</td>

214

<td>XWiki attachments, File Manager-style applications or linked external storage such as <a href="https://nextcloud.com/files/" target="_blank" rel="noopener">Nextcloud Files</a>.</td>

215

<td>Good, with limits</td>

216

<td>Use XWiki for curated files attached to knowledge pages, not for massive file sync.</td>

217

</tr>

218

<tr>

219

<td>Simple trackers in Google Sheets</td>

220

<td>XWiki structured applications, <a href="https://extensions.xwiki.org/xwiki/bin/view/Extension/App%20Within%20Minutes%20Application" target="_blank" rel="noopener">App Within Minutes</a> or custom XWiki apps.</td>

221

<td>Good for structured records</td>

222

<td>Move recurring lists with stable fields; keep complex spreadsheets elsewhere.</td>

223

</tr>

224

<tr>

225

<td>Collaborative drafting in Google Docs</td>

226

<td>XWiki real-time editing or office document integrations such as <a href="https://www.onlyoffice.com/docs" target="_blank" rel="noopener">ONLYOFFICE Docs</a> or <a href="https://www.collaboraonline.com/" target="_blank" rel="noopener">Collabora Online</a>.</td>

227

<td>Partial</td>

228

<td>Use XWiki for final content; test collaborative editing needs separately.</td>

229

</tr>

230

<tr>

231

<td>Forms and surveys</td>

232

<td>XWiki forms for internal structured data; <a href="https://www.limesurvey.org/" target="_blank" rel="noopener">LimeSurvey</a> for advanced surveys.</td>

233

<td>Partial</td>

234

<td>Use XWiki for workflow forms, not necessarily for all survey campaigns.</td>

235

</tr>

236

<tr>

237

<td>Slides and presentation decks</td>

238

<td>XWiki pages for the reusable knowledge behind the presentation; office tools for authoring.</td>

239

<td>Limited</td>

240

<td>Store final slides as attachments if needed, but document the core knowledge in XWiki.</td>

</tr>

</tbody>

</table>

<h2 id="what-belongs-in-xwiki">What belongs naturally in XWiki</h2>

246

247

<p>

248

XWiki is a strong destination for information that should be easy to find, maintain, discuss, review and trust

over time.

</p>

<thead>

<tr>

<th>Content type</th>

256

<th>Example</th>

257

<th>Why XWiki is a good fit</th>

</tr>

</thead>

<tbody>

<tr>

<td>Organizational knowledge</td>

263

<td>How the organization works, who owns what, internal processes.</td>

264

<td>Structured spaces, navigation, search and page history make the knowledge easier to maintain.</td>

265

</tr>

266

<tr>

267

<td>Working group spaces</td>

268

<td>Homepage, members, meetings, decisions, documents and open questions.</td>

269

<td>Each group gets a stable knowledge home instead of a folder full of unrelated files.</td>

270

</tr>

271

<tr>

272

<td>Policies and procedures</td>

273

<td>Security policy, onboarding procedure, publication process, governance rules.</td>

274

<td>Ownership, review date, approval state and history can be made explicit.</td>

275

</tr>

276

<tr>

277

<td>Decision records</td>

278

<td>Why a tool was selected, why a policy changed, why a migration approach was chosen.</td>

279

<td>Decisions become searchable and linked to related documentation.</td>

280

</tr>

281

<tr>

282

<td>Community documentation</td>

283

<td>Member guides, contribution guides, public project pages, FAQs.</td>

284

<td>XWiki can support public and private content with a consistent structure.</td>

285

</tr>

286

<tr>

287

<td>Structured internal apps</td>

288

<td>Registers, inventories, simple approval requests, directories, lists.</td>

289

<td>XWiki can model structured data instead of leaving every process in a spreadsheet.</td>

</tr>

</tbody>

</table>

<h2 id="not-xwiki">What should not be replaced by XWiki</h2>

295

296

<p>

297

A credible transition guide should clearly explain where XWiki is not the right tool. This avoids unrealistic

298

expectations and helps the organization design a better collaboration stack.

</p>

<thead>

<tr>

<th>Why XWiki is not the best replacement</th>

306

<th>Better direction</th>

</tr>

</thead>

<tbody>

<tr>

<td>Email</td>

<td>XWiki is not an email platform.</td>

313

<td>Keep the existing mail system or evaluate dedicated mail/groupware solutions.</td>

314

</tr>

315

<tr>

316

<td>Calendar and scheduling</td>

317

<td>XWiki can display or manage calendar-like information, but it is not a full scheduling suite.</td>

318

<td>Use a groupware platform such as <a href="https://nextcloud.com/groupware/" target="_blank" rel="noopener">Nextcloud Groupware</a> or keep the existing calendar system.</td>

319

</tr>

320

<tr>

321

<td>Video meetings</td>

322

<td>XWiki is not a video conferencing system.</td>

323

<td>Use <a href="https://jitsi.org/" target="_blank" rel="noopener">Jitsi</a>, <a href="https://nextcloud.com/talk/" target="_blank" rel="noopener">Nextcloud Talk</a> or another dedicated meeting tool.</td>

324

</tr>

325

<tr>

326

<td>Instant messaging and chat</td>

327

<td>XWiki comments and notifications do not replace real-time chat.</td>

328

<td>Use <a href="https://element.io/" target="_blank" rel="noopener">Matrix/Element</a>, <a href="https://mattermost.com/" target="_blank" rel="noopener">Mattermost</a>, Nextcloud Talk or another chat platform.</td>

329

</tr>

330

<tr>

331

<td>General file sync and desktop folder replacement</td>

332

<td>XWiki attachments are useful around pages, but XWiki is not designed as a Dropbox or Drive sync client.</td>

333

<td>Use Nextcloud Files or another file sync and sharing platform.</td>

334

</tr>

335

<tr>

336

<td>Heavy spreadsheets</td>

337

<td>Complex formulas, pivot tables, financial models and large spreadsheet workflows are not XWiki's role.</td>

338

<td>Use ONLYOFFICE, Collabora, LibreOffice or another office suite.</td>

339

</tr>

340

<tr>

341

<td>Presentation authoring</td>

342

<td>XWiki can document knowledge and store final files, but it is not a presentation editor.</td>

343

<td>Use ONLYOFFICE, Collabora, LibreOffice Impress or another presentation tool.</td>

344

</tr>

345

<tr>

346

<td>Large survey campaigns</td>

347

<td>XWiki can collect structured data, but advanced surveys need branching, reporting and respondent management.</td>

348

<td>Use LimeSurvey or another survey platform.</td>

</tr>

</tbody>

</table>

<p>

<strong>In practice:</strong> the goal is not to make XWiki do everything. The goal is to make XWiki the

356

trusted home for maintained knowledge, while integrating or linking to the right tools for files, office

357

editing, chat, meetings and identity.

</p>

</div>

<h2 id="open-source-stack">Open-source alternatives that can complement XWiki</h2>

362

363

<p>

364

For organizations trying to reduce dependency on Google Workspace, XWiki can be part of a broader open-source

365

collaboration architecture. The exact stack depends on hosting preferences, support needs, security requirements

366

and user expectations.

</p>

<thead>

<tr>

<th>Collaboration need</th>

373

<th>Possible open-source or self-hostable contender</th>

374

<th>How it works with XWiki</th>

</tr>

</thead>

<tbody>

<tr>

<td>Structured knowledge base</td>

380

<td><a href="https://www.xwiki.org/" target="_blank" rel="noopener">XWiki</a></td>

381

<td>Main platform for documentation, governance, knowledge management and structured pages.</td>

382

</tr>

383

<tr>

384

<td>File sync and file sharing</td>

385

<td><a href="https://nextcloud.com/files/" target="_blank" rel="noopener">Nextcloud Files</a></td>

386

<td>Use for general file storage and sharing; link important files from XWiki pages when needed.</td>

387

</tr>

388

<tr>

389

<td>Office document editing</td>

390

<td><a href="https://www.onlyoffice.com/docs" target="_blank" rel="noopener">ONLYOFFICE Docs</a> or <a href="https://www.collaboraonline.com/" target="_blank" rel="noopener">Collabora Online</a></td>

391

<td>Use for documents, spreadsheets and presentations; integrate with XWiki where office attachments must be edited directly.</td>

392

</tr>

393

<tr>

394

<td>Chat and team messaging</td>

395

<td><a href="https://element.io/" target="_blank" rel="noopener">Matrix/Element</a>, <a href="https://mattermost.com/" target="_blank" rel="noopener">Mattermost</a> or Nextcloud Talk</td>

396

<td>Use for real-time conversations; move durable decisions and outcomes back into XWiki.</td>

397

</tr>

398

<tr>

399

<td>Video meetings</td>

400

<td><a href="https://jitsi.org/" target="_blank" rel="noopener">Jitsi</a> or Nextcloud Talk</td>

401

<td>Use for calls; store agendas, notes and decisions in XWiki.</td>

402

</tr>

403

<tr>

404

<td>Surveys and advanced forms</td>

405

<td><a href="https://www.limesurvey.org/" target="_blank" rel="noopener">LimeSurvey</a></td>

406

<td>Use for survey campaigns; publish results or documentation in XWiki.</td>

407

</tr>

408

<tr>

409

<td>Identity and SSO</td>

410

<td><a href="https://www.keycloak.org/" target="_blank" rel="noopener">Keycloak</a>, existing Google identity, Microsoft Entra ID or another OIDC/SAML provider</td>

411

<td>Use SSO so users access XWiki without a separate password and with mapped groups where appropriate.</td>

</tr>

</tbody>

</table>

<h2 id="transition-plan">A practical transition plan</h2>

417

418

<p>

419

The safest transition is gradual. The organization should not begin by migrating every Google Drive folder.

420

That approach creates too much noise, too many permission questions and too many low-value documents.

421

</p>

422

423

<h3>1. Define the role of XWiki</h3>

424

425

<p>

426

Start with a clear rule:

</p>

<p>

<strong>XWiki is the place for official, maintained and reusable knowledge. Office tools are for temporary

432

drafting, spreadsheets, presentations and real-time editing when they are truly needed.</strong>

</p>

</div>

<p>

This prevents users from seeing XWiki as just another storage location. It gives XWiki a distinct purpose.

438

</p>

439

440

<h3>2. Identify high-value content first</h3>

441

442

<p>

443

Do not migrate by volume. Migrate by value.

</p>

<thead>

<tr>

<th>Move early</th>

<th>Move later or archive</th>

451

<th>Usually do not move</th>

</tr>

</thead>

<tbody>

<tr>

<td>Policies, procedures, onboarding guides, public docs, working group pages, decision records.</td>

457

<td>Older project files, historical meeting notes, reference documents with unclear ownership.</td>

458

<td>Draft files, personal documents, complex spreadsheets, presentation working files, temporary collaboration docs.</td>

</tr>

</tbody>

</table>

<h3>3. Create templates before asking people to write</h3>

464

465

<p>

466

Empty wiki pages slow adoption. Users should not have to decide the structure every time.

</p>

<p>

Useful starting templates include:

</p>

<ul>

<li>Working group homepage</li>

475

<li>Meeting notes</li>

476

<li>Decision record</li>

477

<li>Policy or procedure</li>

478

<li>Project homepage</li>

479

480

<li>Onboarding page</li>

481

<li>External collaboration page</li>

482

</ul>

483

484

<h3>4. Reduce login friction with SSO</h3>

485

486

<p>

487

If users need another account and another password, adoption becomes harder. XWiki should be connected to the

488

organization's identity provider where possible. This can use XWiki authentication integrations such as

489

<a href="https://extensions.xwiki.org/xwiki/bin/view/Extension/OpenID%20Connect/OpenID%20Connect%20Authenticator/" target="_blank" rel="noopener">OpenID Connect</a>,

490

SAML or LDAP, and can also support cleaner group mapping and a better external collaborator lifecycle.

491

</p>

492

493

<h3>5. Define permissions and ownership rules</h3>

494

495

<p>

496

Access rights should be designed before content is migrated. A common model is:

</p>

<thead>

<tr>

<th>Recommended ownership</th>

504

<th>Typical access</th>

</tr>

</thead>

<tbody>

<tr>

<td>Public documentation</td>

510

<td>Documentation or communication owner</td>

511

<td>Public view, restricted edit.</td>

512

</tr>

513

<tr>

514

<td>Internal knowledge base</td>

515

<td>Operations, staff or knowledge management owner</td>

516

<td>Authenticated view, controlled edit.</td>

517

</tr>

518

<tr>

519

<td>Working group space</td>

520

<td>Working group chair or coordinator</td>

521

<td>Group members edit, others view depending on sensitivity.</td>

522

</tr>

523

<tr>

524

<td>Board or restricted area</td>

525

<td>Named administrative owner</td>

526

<td>Explicit restricted group access.</td>

527

</tr>

528

<tr>

529

<td>External collaboration area</td>

530

<td>Internal sponsor</td>

531

<td>Limited groups, expiration or periodic review.</td>

</tr>

</tbody>

</table>

<h3>6. Migrate content into structure, not just into pages</h3>

537

538

<p>

539

A migration that only copies Google Docs into XWiki pages may reproduce the same confusion in a different

540

platform. Each migrated page should have a place, an owner and a reason to exist.

</p>

<p>

For each migrated document, decide:

</p>

<ul>

<li>Is it current, historical or archived?</li>

550

551

552

<li>Does it need a review date?</li>

553

<li>Should it remain as an attachment instead of becoming a wiki page?</li>

554

<li>What related pages should link to it?</li>

555

</ul>

556

557

<h3>7. Keep a transition dashboard</h3>

558

559

<p>

560

A simple XWiki dashboard can make the transition visible and manageable.

</p>

<thead>

<tr>

<th>Dashboard section</th>

<th>Purpose</th>

</tr>

</thead>

<tbody>

<tr>

<td>Content selected for migration</td>

573

<td>Shows the high-value documents that are being moved first.</td>

574

</tr>

575

<tr>

576

<td>Content needing an owner</td>

577

<td>Prevents orphan pages from entering the new system.</td>

578

</tr>

579

<tr>

580

<td>Content to keep in Google or office tools</td>

581

<td>Makes it clear that not everything must move.</td>

582

</tr>

583

<tr>

584

<td>External access review</td>

585

<td>Tracks documents or spaces shared with people outside the organization.</td>

586

</tr>

587

<tr>

588

<td>Recently migrated pages</td>

589

<td>Helps users see progress and discover the new structure.</td>

</tr>

</tbody>

</table>

<h2 id="pilot">A good pilot: one working group space</h2>

595

596

<p>

597

A strong pilot is small enough to control but useful enough to prove value. For example, one working group,

598

committee, project team or community group can move its durable knowledge into XWiki while keeping office

599

tools for drafting and spreadsheets when needed.

</p>

<p>

A pilot space could include:

</p>

<thead>

<tr>

<th>Page or section</th>

<th>Purpose</th>

</tr>

</thead>

<tbody>

<tr>

<td>Working group homepage</td>

616

<td>Explains the purpose, scope, members, links and current priorities.</td>

617

</tr>

618

<tr>

619

<td>Meeting notes</td>

620

<td>Uses a consistent template so notes are easy to scan and search.</td>

</tr>

<tr>

<td>Decisions</td>

<td>Captures important decisions separately from long meeting notes.</td>

</tr>

<tr>

<td>Documents</td>

<td>Links official documents, policies and important files.</td>

629

</tr>

630

<tr>

631

<td>Open questions</td>

632

<td>Tracks unresolved topics without hiding them in chat or email.</td>

</tr>

<tr>

<td>Collects recurring questions from the community.</td>

637

</tr>

638

<tr>

639

<td>External links</td>

640

<td>Provides a bridge to Google Drive, Nextcloud, issue trackers or other systems still in use.</td>

</tr>

</tbody>

</table>

<p>

<strong>Pilot success question:</strong> Can members find the current and trusted version of important

648

information faster than before?

</p>

</div>

<h2 id="adoption">How to encourage adoption</h2>

653

654

<p>

655

People do not usually change collaboration habits because a new platform exists. They change when the new

656

platform makes an important part of their work easier, clearer or more reliable.

657

</p>

658

659

<h3>Use simple rules</h3>

<thead>

<tr>

<th>Example</th>

</tr>

</thead>

<tbody>

<tr>

<td>If it is official, it belongs in XWiki.</td>

671

<td>Policies, procedures, final decisions, project documentation.</td>

672

</tr>

673

<tr>

674

<td>If it is temporary drafting, it can stay in an office editor.</td>

675

<td>Collaborative draft document, presentation working file.</td>

676

</tr>

677

<tr>

678

<td>If it is a complex spreadsheet, do not force it into XWiki.</td>

679

<td>Budget model, calculations, reporting workbook.</td>

680

</tr>

681

<tr>

682

<td>If it was decided in a meeting or chat, summarize it in XWiki.</td>

683

<td>Decision record linked from meeting notes.</td>

684

</tr>

685

<tr>

686

<td>If nobody owns it, do not migrate it as current content.</td>

687

<td>Mark as archive or leave in the old system until reviewed.</td>

</tr>

</tbody>

</table>

<h3>Make leadership use the new structure</h3>

693

694

<p>

695

Adoption is much harder if important announcements and decisions still point only to Google Docs or Drive

696

folders. When leadership links to XWiki as the trusted source, the platform becomes part of the organization’s

daily rhythm.

</p>

<h3>Start with visible wins</h3>

701

702

<p>

703

The first XWiki spaces should be better organized than the Google Drive folders they replace. They should have

704

navigation, page templates, useful links, ownership, clear permissions and recent activity. Users need to feel

705

that XWiki is not just another repository, but a better way to understand the organization.

706

</p>

707

708

<h2 id="implementation">Practical XWiki features to implement early</h2>

709

710

<p>

711

The following XWiki improvements can make a Google Workspace transition easier to accept:

</p>

<thead>

<tr>

<th>XWiki feature</th>

718

<th>Why it helps adoption</th>

</tr>

</thead>

<tbody>

<tr>

<td>Reduces login friction and aligns XWiki with the organization’s identity system.</td>

725

</tr>

726

<tr>

727

<td>Page templates</td>

728

<td>Prevents blank-page confusion and creates consistent documentation habits.</td>

729

</tr>

730

<tr>

731

<td>Working group space model</td>

732

<td>Gives each team or community group a clear home.</td>

733

</tr>

734

<tr>

735

<td>Metadata fields</td>

736

<td>Adds owner, status, review date, audience and document type.</td>

737

</tr>

738

<tr>

739

<td>Comments and annotations</td>

740

<td>Supports discussion around pages without losing context.</td>

741

</tr>

742

<tr>

743

<td>Notifications</td>

744

<td>Keeps users aware of changes in the spaces they follow.</td>

745

</tr>

746

<tr>

747

<td>Structured applications</td>

748

<td>Replaces some spreadsheet-based lists with maintainable data-driven apps.</td>

749

</tr>

750

<tr>

751

<td>Approval workflows or change requests</td>

752

<td>Supports governance for official documents and sensitive content.</td>

753

</tr>

754

<tr>

755

<td>Office document integration</td>

756

<td>Allows attached office documents to be edited when page-based content is not enough.</td>

</tr>

</tbody>

</table>

<h2 id="example-architecture">Example collaboration architecture</h2>

762

763

<p>

764

A realistic open collaboration architecture may look like this:

</p>

<thead>

<tr>

<th>Layer</th>

<th>Recommended role</th>

</tr>

</thead>

<tbody>

<tr>

<td><a href="https://www.xwiki.org/" target="_blank" rel="noopener">XWiki</a></td>

777

<td>Structured knowledge, documentation, governance, working group spaces, policies and decisions.</td>

778

</tr>

779

<tr>

780

<td><a href="https://nextcloud.com/" target="_blank" rel="noopener">Nextcloud</a></td>

781

<td>General file storage, file sharing, sync clients and optional groupware.</td>

782

</tr>

783

<tr>

784

<td><a href="https://www.onlyoffice.com/docs" target="_blank" rel="noopener">ONLYOFFICE</a> or <a href="https://www.collaboraonline.com/" target="_blank" rel="noopener">Collabora</a></td>

785

<td>Office document editing for documents, spreadsheets and presentations.</td>

786

</tr>

787

<tr>

788

<td><a href="https://element.io/" target="_blank" rel="noopener">Matrix/Element</a> or <a href="https://mattermost.com/" target="_blank" rel="noopener">Mattermost</a></td>

789

<td>Real-time messaging and team coordination.</td>

790

</tr>

791

<tr>

792

<td><a href="https://jitsi.org/" target="_blank" rel="noopener">Jitsi</a> or <a href="https://nextcloud.com/talk/" target="_blank" rel="noopener">Nextcloud Talk</a></td>

793

<td>Video meetings and calls.</td>

794

</tr>

795

<tr>

796

<td><a href="https://www.keycloak.org/" target="_blank" rel="noopener">Keycloak</a> or existing identity provider</td>

797

<td>SSO, group mapping and identity lifecycle.</td>

798

</tr>

799

<tr>

800

<td><a href="https://www.limesurvey.org/" target="_blank" rel="noopener">LimeSurvey</a></td>

801

<td>Advanced surveys and research-style data collection.</td>

</tr>

</tbody>

</table>

<p><strong>Related Agnease resources:</strong></p>

808

<ul>

809

<li><a href="$xwiki.getURL('services.xwiki-migrations')">XWiki migration services</a></li>

810

<li><a href="$xwiki.getURL('services.xwiki-authentication-access-control')">Authentication and access control for XWiki</a></li>

811

<li><a href="$xwiki.getURL('resources.xwiki-custom-development')">How to customize XWiki without creating upgrade problems</a></li>

812

<li><a href="$xwiki.getURL('resources.xwiki-access-rights-governance')">Why XWiki access rights need a clear governance model</a></li>

813

<li><a href="$xwiki.getURL('resources.xwiki-security-review')">What an XWiki security review should actually include</a></li>

</ul>

</div>

<summary>Can XWiki replace Google Workspace completely?</summary>

821

<p>

822

Not realistically. XWiki should not be presented as a full replacement for email, calendar,

823

video meetings, chat, file sync, spreadsheets and presentation editing. It is much better

824

positioned as the structured knowledge and documentation layer.

</p>

</details>

<summary>Can XWiki replace Google Docs?</summary>

830

<p>

831

It can replace many Google Docs that are actually long-term documentation: policies,

832

procedures, notes, decisions, guides and knowledge base articles. For fast real-time drafting

833

or complex office formatting, an office editor such as ONLYOFFICE or Collabora may still be useful.

</p>

</details>

<summary>Can XWiki replace Google Drive?</summary>

839

<p>

840

Partially. XWiki can manage attachments around knowledge pages and can support file-oriented

841

applications, but it should not be treated as a full desktop file sync and sharing platform.

842

Nextcloud is usually a better fit for that role.

</p>

</details>

<summary>What is the best first step?</summary>

848

<p>

849

Start with one high-value pilot: a working group, committee, department or project that has

850

real documentation pain. Create the structure, templates, permissions and migration rules for

851

that pilot before expanding.

</p>

</details>

<summary>How do you convince users to try XWiki?</summary>

857

<p>

858

Do not start by saying that XWiki is replacing everything. Start by showing that XWiki gives

859

users a clearer, more reliable place for trusted knowledge: the current document, the owner,

860

the status, the related decisions and the wider context.

</p>

</details>

<summary>What should remain outside XWiki during transition?</summary>

866

<p>

867

Temporary drafts, complex spreadsheets, presentation working files, ongoing external collaborations

868

and anything without a clear owner can remain outside XWiki until the organization has a reason

869

to migrate or replace that workflow.

</p>

</details>

</article>

</div>

</div>

</section>

<h2 id="google-workspace-xwiki-cta-title">Planning a transition from Google Workspace to XWiki?</h2>

882

<p>

883

Agnease can help evaluate what should move to XWiki, what should remain in office collaboration tools,

884

and how to design the right structure, permissions, templates, SSO and migration approach.

885

</p>

886

<a class="btn btn-primary" href="$xwiki.getURL('contact.WebHome')">Request a consultation</a>

</div>

</div>

</section>

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Wiki source code of From Google Workspace to XWiki: A Practical Transition Guide