Changes for page XWiki Two-Factor Authentication

Last modified by Agnease on 2026/06/24 16:39

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From 8.1 to 7.2 From 10.2 to 10.1

From version 10.1

edited by Agnease
on 2026/06/24 14:23

Change comment: Rollback to version 7.2

To version 8.1

edited by Agnease
on 2026/06/23 12:05

Change comment: Rollback to version 6.11

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Page properties (1 modified, 0 added, 0 removed)
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- mfa-admin-configuration.png

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Page properties

Content

@@ -5,72 +5,71 @@
  #set ($mainCapabilityItems = [{
    'title': 'Second verification step',
    'icon': 'key',
--  'content': 'Add an additional verification screen after the normal XWiki username and password login.'
++  'content': 'After the normal username and password check, users complete an additional verification step before accessing XWiki.'
  },{
    'title': 'Authenticator app codes',
    'icon': 'mobile',
--  'content': 'Let users verify access with time-based TOTP codes generated by authenticator applications.'
++  'content': 'Users can verify access with time-based TOTP codes generated by authenticator applications on mobile or desktop devices.'
  },{
    'title': 'Email verification codes',
    'icon': 'envelope-o',
--  'content': 'Send one-time verification codes by email when this method is enabled or combined with app codes.'
++  'content': 'Users can receive one-time verification codes by email when an authenticator app is not available or preferred.'
  }])
--#set ($adminExperienceItems = [{
--  'title': 'MFA policy',
--  'icon': 'cog',
--  'content': 'Make MFA optional or required for all users from the XWiki Administration section.'
--},{
--  'title': 'Recovery and trusted devices',
--  'icon': 'shield',
--  'content': 'Configure recovery-code count and trusted-device duration according to the organization security policy.'
--},{
--  'title': 'Administration overview',
--  'icon': 'table',
--  'content': 'Review MFA adoption across users with summary indicators and a filterable Live Data table.'
--}])
++#set ($useCaseItems = [
++  'Protecting administrator accounts',
++  'Improving access security for internal knowledge bases',
++  'Securing private documentation platforms and intranets',
++  'Supporting remote-user access policies',
++  'Strengthening customer or partner portals',
++  'Preparing for security reviews or broader compliance initiatives'
++])
--#set ($userExperienceItems = [{
--  'title': 'Self-service setup',
--  'icon': 'qrcode',
--  'content': 'Users configure MFA from their profile by scanning a QR code or entering the setup key manually.'
--},{
--  'title': 'Familiar login flow',
--  'icon': 'sign-in',
--  'content': 'After the normal login, users enter the configured verification code before accessing XWiki.'
--},{
--  'title': 'Profile management',
--  'icon': 'user',
--  'content': 'Users can review MFA status, manage recovery codes and remove trusted devices from their profile.'
--}])
++#set ($adminCapabilityItems = [
++  'Require MFA for all users',
++  'Define the issuer name displayed in authenticator applications',
++  'Configure trusted-device duration',
++  'Configure how many recovery codes are generated',
++  'Reset a user’s MFA setup when needed',
++  'Review MFA adoption from the administration overview'
++])
--#set ($recoveryItems = [{
--  'title': 'Recovery codes',
--  'icon': 'life-ring',
--  'content': 'Recovery codes provide backup access when a user loses access to the authenticator application.'
--},{
--  'title': 'Trusted devices',
--  'icon': 'desktop',
--  'content': 'Trusted browsers or devices can skip repeated MFA prompts for a configured period.'
--},{
--  'title': 'Administrator reset',
--  'icon': 'refresh',
--  'content': 'Administrators can reset a user MFA setup when the user needs to restart the configuration process.'
--}])
++#set ($overviewItems = [
++  'Number of users scanned',
++  'Users with MFA configured',
++  'Users without MFA configured',
++  'Users with trusted devices',
++  'Recovery-code status',
++  'Unused and total recovery-code count',
++  'Trusted-device count'
++])
++#set ($profileItems = [
++  'Configure MFA',
++  'Review MFA status',
++  'Generate or regenerate recovery codes',
++  'Review trusted devices',
++  'Remove individual trusted devices',
++  'Remove all trusted devices',
++  'Reset MFA setup'
++])
++
  #set ($rolloutItems = [{
--  'title': 'Start with a pilot group',
--  'content': 'Test the extension with administrators or a small user group before enabling it widely.'
++  'title': 'Install and configure the extension',
++  'content': 'Start by validating compatibility with the current XWiki version and authentication setup.'
  },{
    'title': 'Define the MFA policy',
    'content': 'Decide whether MFA should be optional, required for administrators, or required for all users.'
  },{
--  'title': 'Configure recovery options',
--  'content': 'Choose whether recovery codes and trusted devices should be enabled.'
++  'title': 'Configure recovery and trusted devices',
++  'content': 'Choose whether users can rely on recovery codes and whether trusted browsers or devices are allowed.'
  },{
--  'title': 'Inform users',
--  'content': 'Explain how users configure MFA, save recovery codes and manage trusted devices.'
++  'title': 'Test with a pilot group',
++  'content': 'Validate the setup and login flow with administrators or a small group before wider rollout.'
  },{
++  'title': 'Communicate the user process',
++  'content': 'Explain how users should configure MFA, store recovery codes and manage trusted devices.'
++},{
    'title': 'Monitor adoption',
    'content': 'Use the administration overview to identify users who still need to configure MFA.'
  }])
@@ -115,6 +115,11 @@
            setup where both methods are required. It improves account protection without replacing the familiar
            XWiki authentication experience.
          </p>
++
++        <p>
++          It is designed for organizations that use XWiki for internal knowledge bases, intranets,
++          documentation platforms, customer portals, workflows or other business-critical applications.
++        </p>
        </article>
        <aside class="product-info-card" aria-labelledby="quick-facts-title">
@@ -121,12 +121,12 @@
          <h3 id="quick-facts-title">Quick facts</h3>
          <ul>
            <li>Works with the standard XWiki login flow</li>
--          <li>Supports TOTP authenticator applications</li>
--          <li>Supports email-delivered one-time codes</li>
--          <li>Can require app and email verification together</li>
++          <li>Supports authenticator app codes using TOTP</li>
++          <li>Supports email-delivered one-time verification codes</li>
++          <li>Can require app code and email code together</li>
            <li>Includes recovery codes for backup access</li>
            <li>Can remember trusted browsers or devices</li>
--          <li>Includes administration and user controls</li>
++          <li>Includes administration and user setup controls</li>
          </ul>
        </aside>
      </div>
@@ -133,12 +133,13 @@
    </div>
  </section>
--<section aria-labelledby="capabilities-title">
++<section aria-labelledby="features-title">
    <div class="container">
--    <h2 id="capabilities-title">Main capabilities</h2>
++    <h2 id="features-title">Main capabilities</h2>
      <p class="section-intro">
--      A focused set of MFA/2FA features for stronger XWiki account protection without changing the standard login experience.
++      A focused set of MFA/2FA features for stronger XWiki account protection without changing
++      the standard login experience.
      </p>
      <div class="product-feature-grid">
@@ -162,28 +162,32 @@
    <div class="container">
      <div class="product-layout">
        <article class="product-summary-card">
--        <h2 id="security-title">Useful for XWiki security and access protection</h2>
++        <h2 id="security-title">Useful for XWiki security and NIS 2 readiness</h2>
          <p>
--          Many organizations need multi-factor authentication for internal tools, knowledge bases,
--          intranets, documentation platforms and systems containing operational or sensitive information.
++          Many organizations need multi-factor authentication for enterprise software, including internal
++          knowledge bases, intranets, documentation platforms and systems containing operational procedures
++          or sensitive business information.
          </p>
          <p>
--          For XWiki, adding two-factor authentication directly to the standard login flow helps protect
--          administrator accounts, remote users, private knowledge bases and customer or partner portals.
++          For organizations using XWiki, adding two-factor authentication directly to the standard login flow
++          can help close a practical access-control gap. It can be useful for administrator accounts,
++          remote users, private knowledge bases and broader security readiness initiatives such as NIS 2 preparation.
          </p>
++
++        <p>
++          This extension is not a complete compliance solution on its own, but it provides an important
++          technical control for protecting access to XWiki.
++        </p>
        </article>
        <aside class="product-info-card" aria-labelledby="use-cases-title">
          <h3 id="use-cases-title">Typical use cases</h3>
          <ul>
--          <li>Administrator account protection</li>
--          <li>Internal knowledge base security</li>
--          <li>Private documentation platforms</li>
--          <li>Remote user access protection</li>
--          <li>Customer or partner portals</li>
--          <li>Security review and NIS 2 readiness initiatives</li>
++          #foreach ($item in $useCaseItems)
++            <li>$item</li>
++          #end
          </ul>
        </aside>
      </div>
@@ -190,72 +190,117 @@
    </div>
  </section>
--<section aria-labelledby="admin-experience-title">
++<section aria-labelledby="admin-title">
    <div class="container">
--    <h2 id="admin-experience-title">Administrator experience</h2>
++    <div class="product-layout">
++      <article class="product-summary-card">
++        <h2 id="admin-title">Administrator configuration</h2>
--    <p class="section-intro">
--      Administrators can configure the MFA policy, monitor adoption and reset user MFA setups when needed.
--    </p>
++        <p>
++          Administrators configure MFA from the XWiki Administration section. The configuration is intentionally
++          simple, so the rollout can be adapted to the organization’s security policy and user base.
++        </p>
--    <div class="product-feature-grid">
--      #foreach ($entry in $adminExperienceItems)
--        <article class="product-feature">
--          <div class="card-heading">
--            <div class="feature-icon">
--              <i class="fa fa-$entry.icon" aria-hidden="true"></i>
--            </div>
--            <h3>$entry.title</h3>
--          </div>
++        <p>
++          MFA can be optional or required for all users. When MFA is required, users who have not configured it yet
++          are guided through the setup flow from their profile or during login.
++        </p>
--          <p>$entry.content</p>
--        </article>
--      #end
++        <p>
++          If trusted devices should not be allowed, the trusted-device duration can be set to 0.
++          If recovery codes should not be available, the recovery-code number can be set to 0.
++        </p>
++      </article>
++
++      <aside class="product-info-card" aria-labelledby="admin-capabilities-title">
++        <h3 id="admin-capabilities-title">Administrators can</h3>
++        <ul>
++          #foreach ($item in $adminCapabilityItems)
++            <li>$item</li>
++          #end
++        </ul>
++      </aside>
      </div>
++  </div>
++</section>
--    <p class="product-gallery-caption">
--      Administration screens for configuring MFA and reviewing MFA adoption across users.
--    </p>
--
  {{/html}}
  {{gallery}}
  [[image:mfa-admin-configuration.png]]
--[[image:mfa-admin-overview.png]]
  {{/gallery}}
  {{html clean="false"}}
++<section aria-labelledby="admin-overview-title">
++  <div class="container">
++    <div class="product-layout">
++      <article class="product-summary-card">
++        <h2 id="admin-overview-title">MFA overview for administrators</h2>
++
++        <p>
++          The Administration section includes an MFA overview page that helps administrators understand adoption
++          and usage across the wiki.
++        </p>
++
++        <p>
++          The overview displays summary indicators and a Live Data table with MFA-related information.
++          The table is filterable and sortable, making it suitable for installations with many users.
++        </p>
++      </article>
++
++      <aside class="product-info-card" aria-labelledby="overview-data-title">
++        <h3 id="overview-data-title">The overview can show</h3>
++        <ul>
++          #foreach ($item in $overviewItems)
++            <li>$item</li>
++          #end
++        </ul>
++      </aside>
++    </div>
    </div>
  </section>
--<section class="product-section-muted" aria-labelledby="user-experience-title">
++{{/html}}
++
++{{gallery}}
++[[image:mfa-admin-overview.png]]
++{{/gallery}}
++
++{{html clean="false"}}
++
++<section class="product-section-muted" aria-labelledby="user-setup-title">
    <div class="container">
--    <h2 id="user-experience-title">User experience</h2>
++    <div class="product-layout">
++      <article class="product-summary-card">
++        <h2 id="user-setup-title">User setup experience</h2>
--    <p class="section-intro">
--      Users can configure MFA from their profile and complete the second verification step during login.
--    </p>
++        <p>
++          Users can configure MFA from their profile page. During setup, the user scans a QR code with
++          an authenticator application.
++        </p>
--    <div class="product-feature-grid">
--      #foreach ($entry in $userExperienceItems)
--        <article class="product-feature">
--          <div class="card-heading">
--            <div class="feature-icon">
--              <i class="fa fa-$entry.icon" aria-hidden="true"></i>
--            </div>
--            <h3>$entry.title</h3>
--          </div>
++        <p>
++          If scanning is not possible, the setup page also provides the account name and secret key that can be
++          entered manually. After the generated verification code is entered successfully, MFA is activated for
++          the user account.
++        </p>
++      </article>
--          <p>$entry.content</p>
--        </article>
--      #end
++      <aside class="product-info-card" aria-labelledby="login-flow-title">
++        <h3 id="login-flow-title">Login flow</h3>
++        <ul>
++          <li>User signs in with the normal XWiki credentials</li>
++          <li>XWiki asks for the configured verification code</li>
++          <li>The user enters the app code, email code, or both</li>
++          <li>A recovery code can be used when enabled and available</li>
++          <li>A trusted browser or device can be remembered when allowed</li>
++        </ul>
++      </aside>
      </div>
++  </div>
++</section>
--    <p class="product-gallery-caption">
--      User setup and login verification screens.
--    </p>
--
  {{/html}}
  {{gallery}}
@@ -265,41 +265,88 @@
  {{html clean="false"}}
--  </div>
--</section>
--
  <section aria-labelledby="recovery-title">
    <div class="container">
--    <h2 id="recovery-title">Recovery codes and trusted devices</h2>
++    <div class="product-layout">
++      <article class="product-summary-card">
++        <h2 id="recovery-title">Recovery codes</h2>
--    <p class="section-intro">
--      Recovery codes and trusted devices help balance stronger access protection with a smoother user experience.
--    </p>
++        <p>
++          Recovery codes provide a backup access method when a user loses access to the authenticator application
++          or cannot complete the normal verification flow.
++        </p>
--    <div class="product-feature-grid">
--      #foreach ($entry in $recoveryItems)
--        <article class="product-feature">
--          <div class="card-heading">
--            <div class="feature-icon">
--              <i class="fa fa-$entry.icon" aria-hidden="true"></i>
--            </div>
--            <h3>$entry.title</h3>
--          </div>
++        <p>
++          Recovery codes are generated for the user and displayed only once. Each code can be used one time.
++          When new recovery codes are generated, previous recovery codes are invalidated.
++        </p>
--          <p>$entry.content</p>
--        </article>
--      #end
++        <p>
++          Users should save their recovery codes in a secure location immediately after generation.
++          Administrators can configure how many recovery codes are generated, and setting the number to 0 disables them.
++        </p>
++      </article>
++
++      <aside class="product-info-card" aria-labelledby="trusted-devices-title">
++        <h3 id="trusted-devices-title">Trusted devices</h3>
++        <ul>
++          <li>Reduce repeated MFA prompts on known browsers or devices</li>
++          <li>Remain valid for the configured number of days</li>
++          <li>Can be reviewed and removed from the user profile</li>
++          <li>The current trusted browser is marked in the list</li>
++          <li>Removed when a user’s MFA setup is reset</li>
++        </ul>
++      </aside>
      </div>
++  </div>
++</section>
--    <p class="product-gallery-caption">
--      Recovery codes, trusted devices and user profile management.
--    </p>
--
  {{/html}}
  {{gallery}}
  [[image:mfa-recovery-codes.png]]
  [[image:mfa-trusted-devices.png]]
++{{/gallery}}
++
++{{html clean="false"}}
++
++<section class="product-section-muted" aria-labelledby="profile-title">
++  <div class="container">
++    <div class="product-layout">
++      <article class="product-summary-card">
++        <h2 id="profile-title">User and administrator management</h2>
++
++        <p>
++          The user profile contains a dedicated MFA section. Users can configure MFA, review their status,
++          manage recovery codes and manage trusted devices from this area.
++        </p>
++
++        <p>
++          Administrators can also open a user profile and access the MFA section for that user.
++          This is useful when a user loses access to their authenticator application or needs to restart the setup process.
++        </p>
++
++        <p>
++          Resetting MFA removes the authenticator app setup, invalidates recovery codes and removes trusted devices.
++          If MFA is required globally, the user will be asked to configure MFA again at the next login.
++        </p>
++      </article>
++
++      <aside class="product-info-card" aria-labelledby="profile-actions-title">
++        <h3 id="profile-actions-title">Profile actions</h3>
++        <ul>
++          #foreach ($item in $profileItems)
++            <li>$item</li>
++          #end
++        </ul>
++      </aside>
++    </div>
++  </div>
++</section>
++
++{{/html}}
++
++{{gallery}}
  [[image:mfa-user-profile-overview.png]]
  [[image:mfa-admin-user-management.png]]
  {{/gallery}}
@@ -306,37 +306,45 @@
  {{html clean="false"}}
++<section aria-labelledby="rollout-title">
++  <div class="container">
++    <h2 id="rollout-title">Rollout recommendations</h2>
++
++    <p class="section-intro">
++      For a smooth rollout, start with a small administrator or pilot group before requiring MFA for everyone.
++      A gradual rollout helps validate the configuration, prepare communication and reduce support issues.
++    </p>
++
++    <ol class="process-list">
++      #foreach ($entry in $rolloutItems)
++        <li>
++          <strong>$entry.title</strong>
++          $entry.content
++        </li>
++      #end
++    </ol>
    </div>
  </section>
--<section class="product-section-muted" aria-labelledby="rollout-title">
++<section class="product-section-muted" aria-labelledby="planning-title">
    <div class="container">
      <div class="product-layout">
        <article class="product-summary-card">
--        <h2 id="rollout-title">Rollout recommendations</h2>
++        <h2 id="planning-title">Planning installation</h2>
          <p>
--          For a smooth rollout, start with a small administrator or pilot group before requiring MFA for everyone.
--          This helps validate the configuration, prepare user communication and reduce support issues.
++          Before installing or rolling out MFA, it is useful to review the current XWiki version,
++          authentication setup, user base and security expectations.
          </p>
--        <ol class="process-list">
--          #foreach ($entry in $rolloutItems)
--            <li>
--              <strong>$entry.title</strong>
--              $entry.content
--            </li>
--          #end
--        </ol>
++        <p>
++          This helps define whether MFA should be optional, required for selected users, or enforced globally.
++          It also helps decide whether trusted devices and recovery codes should be enabled.
++        </p>
        </article>
--      <aside class="product-info-card" aria-labelledby="planning-title">
--        <h3 id="planning-title">Useful information before installation</h3>
--
--        <p class="product-card-note">
--          These details help evaluate compatibility, rollout scope and configuration options.
--        </p>
--
++      <aside class="product-info-card" aria-labelledby="planning-info-title">
++        <h3 id="planning-info-title">Useful information before installation</h3>
          <ul>
            <li>XWiki version</li>
            <li>Single wiki or wiki farm with subwikis</li>
@@ -357,7 +357,9 @@
        <h2 id="cta-title">Interested in using this extension?</h2>
        <p>
--        Send a short message with your XWiki version, current authentication setup and MFA rollout goal.
++        Send a short message with your XWiki version, authentication setup and whether you need
++        authenticator app codes, email verification codes, combined verification, recovery codes
++        or trusted-device remembering.
        </p>
        <a class="btn btn-primary" href="$xwiki.getURL('contact.WebHome')">Contact Agnease</a>

mfa-admin-configuration.png

Author

...	...	@@ -1,1 +1,0 @@
1		-XWiki.Admin

Size

...	...	@@ -1,1 +1,0 @@
1		-123.2 KB

Content