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Last modified by Agnease on 2026/06/24 16:39
From version 19.1
edited by Agnease
on 2026/06/24 14:58
Change comment: Upload new image "mfa-admin-user-management.png", version 1.1
To version 22.6
edited by Agnease
on 2026/06/24 15:24
Change comment: There is no comment for this version

Summary

Details

Page properties
Content
... ... @@ -2,60 +2,105 @@
2 2  #set ($discard = $xwiki.ssx.use('PublicWebSite.WebHome'))
3 3  #set ($discard = $xwiki.ssx.use('products.WebHome'))
4 4  
5 -#set ($mainCapabilityItems = [{
6 - 'title': 'Second verification step',
7 - 'icon': 'key',
8 - 'content': 'Add an additional verification screen after the normal XWiki username and password login.'
5 +#set ($businessValueItems = [{
6 + 'title': 'Reduce account compromise risk',
7 + 'icon': 'shield',
8 + 'content': 'Add a second verification step after password login to better protect private XWiki content and administrator accounts.'
9 9  },{
10 - 'title': 'Authenticator app codes',
11 - 'icon': 'mobile',
12 - 'content': 'Let users verify access with time-based TOTP codes generated by authenticator applications.'
10 + 'title': 'Keep the standard XWiki experience',
11 + 'icon': 'sign-in',
12 + 'content': 'Extend the familiar XWiki login flow instead of replacing it with a completely different authentication experience.'
13 13  },{
14 - 'title': 'Email verification codes',
15 - 'icon': 'envelope-o',
16 - 'content': 'Send one-time verification codes by email when this method is enabled or combined with app codes.'
14 + 'title': 'Support a controlled rollout',
15 + 'icon': 'tasks',
16 + 'content': 'Start with optional MFA, then require MFA for all users when the organization is ready.'
17 17  }])
18 18  
19 -#set ($adminExperienceItems = [{
20 - 'title': 'MFA policy',
19 +#set ($adminControlItems = [{
20 + 'title': 'Global MFA policy',
21 21   'icon': 'cog',
22 - 'content': 'Make MFA optional or required for all users from the XWiki Administration section.'
22 + 'content': 'Administrators can decide whether MFA is optional or required for all users.'
23 23  },{
24 - 'title': 'Recovery and trusted devices',
25 - 'icon': 'shield',
26 - 'content': 'Configure recovery-code count and trusted-device duration according to the organization security policy.'
24 + 'title': 'Recovery policy',
25 + 'icon': 'life-ring',
26 + 'content': 'Configure how many one-time recovery codes are generated for each user, or disable recovery codes if needed.'
27 27  },{
28 - 'title': 'Administration overview',
28 + 'title': 'Trusted-device policy',
29 + 'icon': 'desktop',
30 + 'content': 'Configure how long a trusted browser remains valid, or disable trusted devices for stricter environments.'
31 +}])
32 +
33 +#set ($adminVisibilityItems = [{
34 + 'title': 'MFA adoption overview',
35 + 'icon': 'bar-chart',
36 + 'content': 'Review how many users are scanned, how many have MFA configured, and how many still need attention.'
37 +},{
38 + 'title': 'Filterable user table',
29 29   'icon': 'table',
30 - 'content': 'Review MFA adoption across users with summary indicators and a filterable Live Data table.'
40 + 'content': 'Use the Live Data table to review configured users, recovery-code status and trusted-device usage.'
41 +},{
42 + 'title': 'Operational monitoring',
43 + 'icon': 'search',
44 + 'content': 'Identify accounts with missing recovery codes or trusted devices from the administration area.'
31 31  }])
32 32  
33 -#set ($userExperienceItems = [{
47 +#set ($userAdoptionItems = [{
34 34   'title': 'Self-service setup',
35 35   'icon': 'qrcode',
36 - 'content': 'Users configure MFA from their profile by scanning a QR code or entering the setup key manually.'
50 + 'content': 'Users can configure MFA by scanning a QR code with their authenticator application.'
37 37  },{
38 - 'title': 'Familiar login flow',
39 - 'icon': 'sign-in',
40 - 'content': 'After the normal login, users enter the configured verification code before accessing XWiki.'
52 + 'title': 'Manual setup details',
53 + 'icon': 'keyboard-o',
54 + 'content': 'Users can also enter the account name and secret key manually if they cannot scan the QR code.'
41 41  },{
42 - 'title': 'Profile management',
43 - 'icon': 'user',
44 - 'content': 'Users can review MFA status, manage recovery codes and remove trusted devices from their profile.'
56 + 'title': 'Enforced setup flow',
57 + 'icon': 'lock',
58 + 'content': 'When MFA is required, users are guided to complete setup before continuing.'
45 45  }])
46 46  
47 -#set ($recoveryItems = [{
48 - 'title': 'Recovery codes',
61 +#set ($loginProtectionItems = [{
62 + 'title': 'Second login step',
63 + 'icon': 'key',
64 + 'content': 'After the normal username and password login, users enter the verification code from their authenticator app.'
65 +},{
66 + 'title': 'Backup login option',
67 + 'icon': 'unlock-alt',
68 + 'content': 'If recovery codes are enabled, users can use a recovery code when they lose access to the authenticator app.'
69 +},{
70 + 'title': 'Trusted browser option',
71 + 'icon': 'desktop',
72 + 'content': 'Users can trust the current browser for the configured duration after successful verification.'
73 +}])
74 +
75 +#set ($continuityItems = [{
76 + 'title': 'One-time recovery codes',
49 49   'icon': 'life-ring',
50 - 'content': 'Recovery codes provide backup access when a user loses access to the authenticator application.'
78 + 'content': 'Recovery codes help users regain access if they lose their authenticator device.'
51 51  },{
52 - 'title': 'Trusted devices',
80 + 'icon': 'life-ring',
81 + 'content': 'Recovery codes help users regain access if they lose their authenticator device.'
82 +},{
83 + 'title': 'Codes shown once',
84 + 'icon': 'eye-slash',
85 + 'content': 'Recovery codes are displayed only once and each code can be used a single time.'
86 +},{
87 + 'title': 'Trusted-device management',
53 53   'icon': 'desktop',
54 - 'content': 'Trusted browsers or devices can skip repeated MFA prompts for a configured period.'
89 + 'content': 'Users can review trusted devices, identify the current browser and remove devices they no longer use.'
90 +}])
91 +
92 +#set ($adminSupportItems = [{
93 + 'title': 'User MFA status',
94 + 'icon': 'user',
95 + 'content': 'Administrators can open a user profile and check whether MFA is configured for that account.'
55 55  },{
56 - 'title': 'Administrator reset',
97 + 'title': 'Helpdesk recovery',
57 57   'icon': 'refresh',
58 - 'content': 'Administrators can reset a user MFA setup when the user needs to restart the configuration process.'
99 + 'content': 'Administrators can reset MFA when a user loses access to the authenticator app or needs to restart setup.'
100 +},{
101 + 'title': 'Clean reset',
102 + 'icon': 'trash',
103 + 'content': 'Resetting MFA removes the authenticator setup, recovery codes and trusted devices for that user.'
59 59  }])
60 60  
61 61  #set ($rolloutItems = [{
... ... @@ -63,12 +63,12 @@
63 63   'content': 'Test the extension with administrators or a small user group before enabling it widely.'
64 64  },{
65 65   'title': 'Define the MFA policy',
66 - 'content': 'Decide whether MFA should be optional, required for administrators, or required for all users.'
111 + 'content': 'Decide whether MFA should be optional at first or required for all users.'
67 67  },{
68 68   'title': 'Configure recovery options',
69 - 'content': 'Choose whether recovery codes and trusted devices should be enabled.'
114 + 'content': 'Choose the number of recovery codes and whether trusted devices should be allowed.'
70 70  },{
71 - 'title': 'Inform users',
116 + 'title': 'Prepare user communication',
72 72   'content': 'Explain how users configure MFA, save recovery codes and manage trusted devices.'
73 73  },{
74 74   'title': 'Monitor adoption',
... ... @@ -87,8 +87,8 @@
87 87   <h1 id="product-title">XWiki Two-Factor Authentication</h1>
88 88  
89 89   <p class="lead">
90 - Protect XWiki logins with a second verification step using authenticator app codes,
91 - email verification codes, or both.
135 + Protect XWiki logins with authenticator app verification, recovery codes, trusted devices
136 + and administrator visibility.
92 92   </p>
93 93  
94 94   <div class="hero-actions">
... ... @@ -102,18 +102,18 @@
102 102   <div class="container">
103 103   <div class="product-layout">
104 104   <article class="product-summary-card">
105 - <h2 id="overview-title">Two-factor authentication built into XWiki</h2>
150 + <h2 id="overview-title">MFA protection built for XWiki</h2>
106 106  
107 107   <p>
108 - XWiki Two-Factor Authentication adds MFA/2FA support to the standard XWiki login flow.
109 - Users continue to sign in with their normal username and password, then confirm access with
110 - an additional verification method.
153 + XWiki Two-Factor Authentication adds a second verification step to the standard XWiki login flow.
154 + Users continue to sign in with their normal username and password, then confirm access with a
155 + time-based code generated by an authenticator application.
111 111   </p>
112 112  
113 113   <p>
114 - The extension supports authenticator app codes, email-delivered verification codes, or a combined
115 - setup where both methods are required. It improves account protection without replacing the familiar
116 - XWiki authentication experience.
159 + The extension is designed for organizations that use XWiki to manage internal documentation,
160 + procedures, knowledge bases, customer portals or other private collaboration spaces where
161 + stronger account protection is needed.
117 117   </p>
118 118   </article>
119 119  
... ... @@ -121,12 +121,12 @@
121 121   <h3 id="quick-facts-title">Quick facts</h3>
122 122   <ul>
123 123   <li>Works with the standard XWiki login flow</li>
124 - <li>Supports TOTP authenticator applications</li>
125 - <li>Supports email-delivered one-time codes</li>
126 - <li>Can require app and email verification together</li>
127 - <li>Includes recovery codes for backup access</li>
128 - <li>Can remember trusted browsers or devices</li>
129 - <li>Includes administration and user controls</li>
169 + <li>Uses TOTP authenticator applications</li>
170 + <li>Can require MFA for all users</li>
171 + <li>Includes one-time recovery codes</li>
172 + <li>Supports trusted browsers or devices</li>
173 + <li>Includes user self-service controls</li>
174 + <li>Includes administration monitoring</li>
130 130   </ul>
131 131   </aside>
132 132   </div>
... ... @@ -133,16 +133,16 @@
133 133   </div>
134 134  </section>
135 135  
136 -<section aria-labelledby="capabilities-title">
181 +<section class="product-section-muted" aria-labelledby="business-value-title">
137 137   <div class="container">
138 - <h2 id="capabilities-title">Main capabilities</h2>
183 + <h2 id="business-value-title">Business value</h2>
139 139  
140 140   <p class="section-intro">
141 - A focused set of MFA/2FA features for stronger XWiki account protection without changing the standard login experience.
186 + The extension helps organizations strengthen XWiki access protection without making login and account recovery unnecessarily complex.
142 142   </p>
143 143  
144 144   <div class="product-feature-grid">
145 - #foreach ($entry in $mainCapabilityItems)
190 + #foreach ($entry in $businessValueItems)
146 146   <article class="product-feature">
147 147   <div class="card-heading">
148 148   <div class="feature-icon">
... ... @@ -158,48 +158,53 @@
158 158   </div>
159 159  </section>
160 160  
161 -<section class="product-section-muted" aria-labelledby="security-title">
206 +<section aria-labelledby="admin-control-title">
162 162   <div class="container">
163 - <div class="product-layout">
164 - <article class="product-summary-card">
165 - <h2 id="security-title">Useful for XWiki security and access protection</h2>
208 + <h2 id="admin-control-title">Administrator control</h2>
166 166  
167 - <p>
168 - Many organizations need multi-factor authentication for internal tools, knowledge bases,
169 - intranets, documentation platforms and systems containing operational or sensitive information.
170 - </p>
210 + <p class="section-intro">
211 + Administrators configure the MFA policy directly from the XWiki Administration section, without editing configuration files for day-to-day policy changes.
212 + </p>
171 171  
172 - <p>
173 - For XWiki, adding two-factor authentication directly to the standard login flow helps protect
174 - administrator accounts, remote users, private knowledge bases and customer or partner portals.
175 - </p>
176 - </article>
214 + <div class="product-feature-grid">
215 + #foreach ($entry in $adminControlItems)
216 + <article class="product-feature">
217 + <div class="card-heading">
218 + <div class="feature-icon">
219 + <i class="fa fa-$entry.icon" aria-hidden="true"></i>
220 + </div>
221 + <h3>$entry.title</h3>
222 + </div>
177 177  
178 - <aside class="product-info-card" aria-labelledby="use-cases-title">
179 - <h3 id="use-cases-title">Typical use cases</h3>
180 - <ul>
181 - <li>Administrator account protection</li>
182 - <li>Internal knowledge base security</li>
183 - <li>Private documentation platforms</li>
184 - <li>Remote user access protection</li>
185 - <li>Customer or partner portals</li>
186 - <li>Security review and NIS 2 readiness initiatives</li>
187 - </ul>
188 - </aside>
224 + <p>$entry.content</p>
225 + </article>
226 + #end
189 189   </div>
228 +
229 +{{/html}}
230 +
231 +{{gallery}}
232 +[[image:mfa-admin-configuration.png]]
233 +{{/gallery}}
234 +
235 +{{html clean="false"}}
236 +
237 + <p class="product-gallery-caption">
238 + Administration configuration for requiring MFA, setting the authenticator issuer name, recovery-code count and trusted-device duration.
239 + </p>
190 190   </div>
191 191  </section>
192 192  
193 -<section aria-labelledby="admin-experience-title">
243 +<section class="product-section-muted" aria-labelledby="admin-visibility-title">
194 194   <div class="container">
195 - <h2 id="admin-experience-title">Administrator experience</h2>
245 + <h2 id="admin-visibility-title">Administration overview and monitoring</h2>
196 196  
197 197   <p class="section-intro">
198 - Administrators can configure the MFA policy, monitor adoption and reset user MFA setups when needed.
248 + The administration overview helps teams understand MFA adoption and identify users who still need to complete setup or maintain recovery options.
199 199   </p>
200 200  
201 201   <div class="product-feature-grid">
202 - #foreach ($entry in $adminExperienceItems)
252 + #foreach ($entry in $adminVisibilityItems)
203 203   <article class="product-feature">
204 204   <div class="card-heading">
205 205   <div class="feature-icon">
... ... @@ -216,7 +216,6 @@
216 216  {{/html}}
217 217  
218 218  {{gallery}}
219 -[[image:mfa-admin-configuration.png]]
220 220  [[image:mfa-admin-overview.png]]
221 221  [[image:mfa-admin-full.png]]
222 222  {{/gallery}}
... ... @@ -224,21 +224,21 @@
224 224  {{html clean="false"}}
225 225  
226 226   <p class="product-gallery-caption">
227 - Administration screens for configuring MFA and reviewing MFA adoption across users.
276 + MFA adoption indicators and a filterable user overview for administrators.
228 228   </p>
229 229   </div>
230 230  </section>
231 231  
232 -<section class="product-section-muted" aria-labelledby="user-experience-title">
281 +<section aria-labelledby="user-adoption-title">
233 233   <div class="container">
234 - <h2 id="user-experience-title">User experience</h2>
283 + <h2 id="user-adoption-title">User setup and adoption</h2>
235 235  
236 236   <p class="section-intro">
237 - Users can configure MFA from their profile and complete the second verification step during login.
286 + Users can configure MFA themselves by scanning a QR code or entering the setup information manually in their authenticator application.
238 238   </p>
239 239  
240 240   <div class="product-feature-grid">
241 - #foreach ($entry in $userExperienceItems)
290 + #foreach ($entry in $userAdoptionItems)
242 242   <article class="product-feature">
243 243   <div class="card-heading">
244 244   <div class="feature-icon">
... ... @@ -257,6 +257,42 @@
257 257  {{gallery}}
258 258  [[image:mfa-user-setup-qr.png]]
259 259  [[image:mfa-login-verification-setup.png]]
309 +{{/gallery}}
310 +
311 +{{html clean="false"}}
312 +
313 + <p class="product-gallery-caption">
314 + Profile-based setup and enforced setup during login when MFA is required.
315 + </p>
316 + </div>
317 +</section>
318 +
319 +<section class="product-section-muted" aria-labelledby="login-protection-title">
320 + <div class="container">
321 + <h2 id="login-protection-title">Login protection</h2>
322 +
323 + <p class="section-intro">
324 + After MFA is configured, XWiki asks for a verification code after the normal username and password step.
325 + </p>
326 +
327 + <div class="product-feature-grid">
328 + #foreach ($entry in $loginProtectionItems)
329 + <article class="product-feature">
330 + <div class="card-heading">
331 + <div class="feature-icon">
332 + <i class="fa fa-$entry.icon" aria-hidden="true"></i>
333 + </div>
334 + <h3>$entry.title</h3>
335 + </div>
336 +
337 + <p>$entry.content</p>
338 + </article>
339 + #end
340 + </div>
341 +
342 +{{/html}}
343 +
344 +{{gallery}}
260 260  [[image:mfa-login-verification-code.png]]
261 261  {{/gallery}}
262 262  
... ... @@ -263,21 +263,21 @@
263 263  {{html clean="false"}}
264 264  
265 265   <p class="product-gallery-caption">
266 - User setup and login verification screens.
351 + Verification screen displayed after the standard XWiki username and password login.
267 267   </p>
268 268   </div>
269 269  </section>
270 270  
271 -<section aria-labelledby="recovery-title">
356 +<section aria-labelledby="continuity-title">
272 272   <div class="container">
273 - <h2 id="recovery-title">Recovery codes and trusted devices</h2>
358 + <h2 id="continuity-title">Recovery codes and trusted devices</h2>
274 274  
275 275   <p class="section-intro">
276 - Recovery codes and trusted devices help balance stronger access protection with a smoother user experience.
361 + Recovery codes and trusted devices help balance stronger access protection with practical day-to-day usability.
277 277   </p>
278 278  
279 279   <div class="product-feature-grid">
280 - #foreach ($entry in $recoveryItems)
365 + #foreach ($entry in $continuityItems)
281 281   <article class="product-feature">
282 282   <div class="card-heading">
283 283   <div class="feature-icon">
... ... @@ -294,9 +294,47 @@
294 294  {{/html}}
295 295  
296 296  {{gallery}}
297 -[[image:mfa-recovery-codes.png]]
382 +[[image:mfa-recovery-codes-not-generated.png]]
383 +[[image:mfa-recovery-codes-generated.png]]
298 298  [[image:mfa-trusted-devices.png]]
299 299  [[image:mfa-user-profile-overview.png]]
386 +[[image:mfa-user-profile-full.png]]
387 +{{/gallery}}
388 +
389 +{{html clean="false"}}
390 +
391 + <p class="product-gallery-caption">
392 + User profile screens for recovery-code generation, trusted-device review and MFA self-service management.
393 + </p>
394 + </div>
395 +</section>
396 +
397 +<section class="product-section-muted" aria-labelledby="admin-support-title">
398 + <div class="container">
399 + <h2 id="admin-support-title">Administrator support and user recovery</h2>
400 +
401 + <p class="section-intro">
402 + Administrators can help users recover from lost devices or restart MFA setup when needed.
403 + </p>
404 +
405 + <div class="product-feature-grid">
406 + #foreach ($entry in $adminSupportItems)
407 + <article class="product-feature">
408 + <div class="card-heading">
409 + <div class="feature-icon">
410 + <i class="fa fa-$entry.icon" aria-hidden="true"></i>
411 + </div>
412 + <h3>$entry.title</h3>
413 + </div>
414 +
415 + <p>$entry.content</p>
416 + </article>
417 + #end
418 + </div>
419 +
420 +{{/html}}
421 +
422 +{{gallery}}
300 300  [[image:mfa-admin-user-management.png]]
301 301  {{/gallery}}
302 302  
... ... @@ -303,12 +303,12 @@
303 303  {{html clean="false"}}
304 304  
305 305   <p class="product-gallery-caption">
306 - Recovery codes, trusted devices and user profile management.
429 + Administrator view for checking and resetting a user MFA setup.
307 307   </p>
308 308   </div>
309 309  </section>
310 310  
311 -<section class="product-section-muted" aria-labelledby="rollout-title">
434 +<section aria-labelledby="rollout-title">
312 312   <div class="container">
313 313   <div class="product-layout">
314 314   <article class="product-summary-card">
mfa-recovery-codes-generated.png
Author
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1 +XWiki.Admin
Size
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1 +38.5 KB
Content
mfa-trusted-devices.png
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1 +XWiki.Admin
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1 +59.1 KB
Content
mfa-user-profile-full.png
Author
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1 +XWiki.Admin
Size
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1 +197.5 KB
Content