Changes for page XWiki Two-Factor Authentication

Last modified by Agnease on 2026/06/24 16:39

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From 7.1 to 6.13 From 9.1 to 8.1

From version 8.1

edited by Agnease
on 2026/06/23 12:05

Change comment: Rollback to version 6.11

To version 7.1

edited by Agnease
on 2026/06/23 08:02

Change comment: Upload new image "mfa-admin-configuration.png", version 1.1

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Page properties (1 modified, 0 added, 0 removed)
Attachments (0 modified, 1 added, 0 removed)
- mfa-admin-configuration.png

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Page properties

Content

@@ -5,71 +5,72 @@
  #set ($mainCapabilityItems = [{
    'title': 'Second verification step',
    'icon': 'key',
--  'content': 'After the normal username and password check, users complete an additional verification step before accessing XWiki.'
++  'content': 'Add an additional verification screen after the normal XWiki username and password login.'
  },{
    'title': 'Authenticator app codes',
    'icon': 'mobile',
--  'content': 'Users can verify access with time-based TOTP codes generated by authenticator applications on mobile or desktop devices.'
++  'content': 'Let users verify access with time-based TOTP codes generated by authenticator applications.'
  },{
    'title': 'Email verification codes',
    'icon': 'envelope-o',
--  'content': 'Users can receive one-time verification codes by email when an authenticator app is not available or preferred.'
++  'content': 'Send one-time verification codes by email when this method is enabled or combined with app codes.'
  }])
--#set ($useCaseItems = [
--  'Protecting administrator accounts',
--  'Improving access security for internal knowledge bases',
--  'Securing private documentation platforms and intranets',
--  'Supporting remote-user access policies',
--  'Strengthening customer or partner portals',
--  'Preparing for security reviews or broader compliance initiatives'
--])
++#set ($adminExperienceItems = [{
++  'title': 'MFA policy',
++  'icon': 'cog',
++  'content': 'Make MFA optional or required for all users from the XWiki Administration section.'
++},{
++  'title': 'Recovery and trusted devices',
++  'icon': 'shield',
++  'content': 'Configure recovery-code count and trusted-device duration according to the organization security policy.'
++},{
++  'title': 'Administration overview',
++  'icon': 'table',
++  'content': 'Review MFA adoption across users with summary indicators and a filterable Live Data table.'
++}])
--#set ($adminCapabilityItems = [
--  'Require MFA for all users',
--  'Define the issuer name displayed in authenticator applications',
--  'Configure trusted-device duration',
--  'Configure how many recovery codes are generated',
--  'Reset a user’s MFA setup when needed',
--  'Review MFA adoption from the administration overview'
--])
++#set ($userExperienceItems = [{
++  'title': 'Self-service setup',
++  'icon': 'qrcode',
++  'content': 'Users configure MFA from their profile by scanning a QR code or entering the setup key manually.'
++},{
++  'title': 'Familiar login flow',
++  'icon': 'sign-in',
++  'content': 'After the normal login, users enter the configured verification code before accessing XWiki.'
++},{
++  'title': 'Profile management',
++  'icon': 'user',
++  'content': 'Users can review MFA status, manage recovery codes and remove trusted devices from their profile.'
++}])
--#set ($overviewItems = [
--  'Number of users scanned',
--  'Users with MFA configured',
--  'Users without MFA configured',
--  'Users with trusted devices',
--  'Recovery-code status',
--  'Unused and total recovery-code count',
--  'Trusted-device count'
--])
++#set ($recoveryItems = [{
++  'title': 'Recovery codes',
++  'icon': 'life-ring',
++  'content': 'Recovery codes provide backup access when a user loses access to the authenticator application.'
++},{
++  'title': 'Trusted devices',
++  'icon': 'desktop',
++  'content': 'Trusted browsers or devices can skip repeated MFA prompts for a configured period.'
++},{
++  'title': 'Administrator reset',
++  'icon': 'refresh',
++  'content': 'Administrators can reset a user MFA setup when the user needs to restart the configuration process.'
++}])
--#set ($profileItems = [
--  'Configure MFA',
--  'Review MFA status',
--  'Generate or regenerate recovery codes',
--  'Review trusted devices',
--  'Remove individual trusted devices',
--  'Remove all trusted devices',
--  'Reset MFA setup'
--])
--
  #set ($rolloutItems = [{
--  'title': 'Install and configure the extension',
--  'content': 'Start by validating compatibility with the current XWiki version and authentication setup.'
++  'title': 'Start with a pilot group',
++  'content': 'Test the extension with administrators or a small user group before enabling it widely.'
  },{
    'title': 'Define the MFA policy',
    'content': 'Decide whether MFA should be optional, required for administrators, or required for all users.'
  },{
--  'title': 'Configure recovery and trusted devices',
--  'content': 'Choose whether users can rely on recovery codes and whether trusted browsers or devices are allowed.'
++  'title': 'Configure recovery options',
++  'content': 'Choose whether recovery codes and trusted devices should be enabled.'
  },{
--  'title': 'Test with a pilot group',
--  'content': 'Validate the setup and login flow with administrators or a small group before wider rollout.'
++  'title': 'Inform users',
++  'content': 'Explain how users configure MFA, save recovery codes and manage trusted devices.'
  },{
--  'title': 'Communicate the user process',
--  'content': 'Explain how users should configure MFA, store recovery codes and manage trusted devices.'
--},{
    'title': 'Monitor adoption',
    'content': 'Use the administration overview to identify users who still need to configure MFA.'
  }])
@@ -114,11 +114,6 @@
            setup where both methods are required. It improves account protection without replacing the familiar
            XWiki authentication experience.
          </p>
--
--        <p>
--          It is designed for organizations that use XWiki for internal knowledge bases, intranets,
--          documentation platforms, customer portals, workflows or other business-critical applications.
--        </p>
        </article>
        <aside class="product-info-card" aria-labelledby="quick-facts-title">
@@ -125,12 +125,12 @@
          <h3 id="quick-facts-title">Quick facts</h3>
          <ul>
            <li>Works with the standard XWiki login flow</li>
--          <li>Supports authenticator app codes using TOTP</li>
--          <li>Supports email-delivered one-time verification codes</li>
--          <li>Can require app code and email code together</li>
++          <li>Supports TOTP authenticator applications</li>
++          <li>Supports email-delivered one-time codes</li>
++          <li>Can require app and email verification together</li>
            <li>Includes recovery codes for backup access</li>
            <li>Can remember trusted browsers or devices</li>
--          <li>Includes administration and user setup controls</li>
++          <li>Includes administration and user controls</li>
          </ul>
        </aside>
      </div>
@@ -137,13 +137,12 @@
    </div>
  </section>
--<section aria-labelledby="features-title">
++<section aria-labelledby="capabilities-title">
    <div class="container">
--    <h2 id="features-title">Main capabilities</h2>
++    <h2 id="capabilities-title">Main capabilities</h2>
      <p class="section-intro">
--      A focused set of MFA/2FA features for stronger XWiki account protection without changing
--      the standard login experience.
++      A focused set of MFA/2FA features for stronger XWiki account protection without changing the standard login experience.
      </p>
      <div class="product-feature-grid">
@@ -167,32 +167,28 @@
    <div class="container">
      <div class="product-layout">
        <article class="product-summary-card">
--        <h2 id="security-title">Useful for XWiki security and NIS 2 readiness</h2>
++        <h2 id="security-title">Useful for XWiki security and access protection</h2>
          <p>
--          Many organizations need multi-factor authentication for enterprise software, including internal
--          knowledge bases, intranets, documentation platforms and systems containing operational procedures
--          or sensitive business information.
++          Many organizations need multi-factor authentication for internal tools, knowledge bases,
++          intranets, documentation platforms and systems containing operational or sensitive information.
          </p>
          <p>
--          For organizations using XWiki, adding two-factor authentication directly to the standard login flow
--          can help close a practical access-control gap. It can be useful for administrator accounts,
--          remote users, private knowledge bases and broader security readiness initiatives such as NIS 2 preparation.
++          For XWiki, adding two-factor authentication directly to the standard login flow helps protect
++          administrator accounts, remote users, private knowledge bases and customer or partner portals.
          </p>
--
--        <p>
--          This extension is not a complete compliance solution on its own, but it provides an important
--          technical control for protecting access to XWiki.
--        </p>
        </article>
        <aside class="product-info-card" aria-labelledby="use-cases-title">
          <h3 id="use-cases-title">Typical use cases</h3>
          <ul>
--          #foreach ($item in $useCaseItems)
--            <li>$item</li>
--          #end
++          <li>Administrator account protection</li>
++          <li>Internal knowledge base security</li>
++          <li>Private documentation platforms</li>
++          <li>Remote user access protection</li>
++          <li>Customer or partner portals</li>
++          <li>Security review and NIS 2 readiness initiatives</li>
          </ul>
        </aside>
      </div>
@@ -199,74 +199,32 @@
    </div>
  </section>
--<section aria-labelledby="admin-title">
++<section aria-labelledby="admin-experience-title">
    <div class="container">
--    <div class="product-layout">
--      <article class="product-summary-card">
--        <h2 id="admin-title">Administrator configuration</h2>
++    <h2 id="admin-experience-title">Administrator experience</h2>
--        <p>
--          Administrators configure MFA from the XWiki Administration section. The configuration is intentionally
--          simple, so the rollout can be adapted to the organization’s security policy and user base.
--        </p>
++    <p class="section-intro">
++      Administrators can configure the MFA policy, monitor adoption and reset user MFA setups when needed.
++    </p>
--        <p>
--          MFA can be optional or required for all users. When MFA is required, users who have not configured it yet
--          are guided through the setup flow from their profile or during login.
--        </p>
++    <div class="product-feature-grid">
++      #foreach ($entry in $adminExperienceItems)
++        <article class="product-feature">
++          <div class="card-heading">
++            <div class="feature-icon">
++              <i class="fa fa-$entry.icon" aria-hidden="true"></i>
++            </div>
++            <h3>$entry.title</h3>
++          </div>
--        <p>
--          If trusted devices should not be allowed, the trusted-device duration can be set to 0.
--          If recovery codes should not be available, the recovery-code number can be set to 0.
--        </p>
--      </article>
--
--      <aside class="product-info-card" aria-labelledby="admin-capabilities-title">
--        <h3 id="admin-capabilities-title">Administrators can</h3>
--        <ul>
--          #foreach ($item in $adminCapabilityItems)
--            <li>$item</li>
--          #end
--        </ul>
--      </aside>
++          <p>$entry.content</p>
++        </article>
++      #end
      </div>
--  </div>
--</section>
--{{/html}}
--
--{{gallery}}
--[[image:mfa-admin-configuration.png]]
--{{/gallery}}
--
--{{html clean="false"}}
--
--<section aria-labelledby="admin-overview-title">
--  <div class="container">
--    <div class="product-layout">
--      <article class="product-summary-card">
--        <h2 id="admin-overview-title">MFA overview for administrators</h2>
--
--        <p>
--          The Administration section includes an MFA overview page that helps administrators understand adoption
--          and usage across the wiki.
--        </p>
--
--        <p>
--          The overview displays summary indicators and a Live Data table with MFA-related information.
--          The table is filterable and sortable, making it suitable for installations with many users.
--        </p>
--      </article>
--
--      <aside class="product-info-card" aria-labelledby="overview-data-title">
--        <h3 id="overview-data-title">The overview can show</h3>
--        <ul>
--          #foreach ($item in $overviewItems)
--            <li>$item</li>
--          #end
--        </ul>
--      </aside>
--    </div>
++    <p class="product-gallery-caption">
++      Administration screens for configuring MFA and reviewing MFA adoption across users.
++    </p>
    </div>
  </section>
@@ -273,40 +273,38 @@
  {{/html}}
  {{gallery}}
++[[image:mfa-admin-configuration.png]]
  [[image:mfa-admin-overview.png]]
  {{/gallery}}
  {{html clean="false"}}
--<section class="product-section-muted" aria-labelledby="user-setup-title">
++<section class="product-section-muted" aria-labelledby="user-experience-title">
    <div class="container">
--    <div class="product-layout">
--      <article class="product-summary-card">
--        <h2 id="user-setup-title">User setup experience</h2>
++    <h2 id="user-experience-title">User experience</h2>
--        <p>
--          Users can configure MFA from their profile page. During setup, the user scans a QR code with
--          an authenticator application.
--        </p>
++    <p class="section-intro">
++      Users can configure MFA from their profile and complete the second verification step during login.
++    </p>
--        <p>
--          If scanning is not possible, the setup page also provides the account name and secret key that can be
--          entered manually. After the generated verification code is entered successfully, MFA is activated for
--          the user account.
--        </p>
--      </article>
++    <div class="product-feature-grid">
++      #foreach ($entry in $userExperienceItems)
++        <article class="product-feature">
++          <div class="card-heading">
++            <div class="feature-icon">
++              <i class="fa fa-$entry.icon" aria-hidden="true"></i>
++            </div>
++            <h3>$entry.title</h3>
++          </div>
--      <aside class="product-info-card" aria-labelledby="login-flow-title">
--        <h3 id="login-flow-title">Login flow</h3>
--        <ul>
--          <li>User signs in with the normal XWiki credentials</li>
--          <li>XWiki asks for the configured verification code</li>
--          <li>The user enters the app code, email code, or both</li>
--          <li>A recovery code can be used when enabled and available</li>
--          <li>A trusted browser or device can be remembered when allowed</li>
--        </ul>
--      </aside>
++          <p>$entry.content</p>
++        </article>
++      #end
      </div>
++
++    <p class="product-gallery-caption">
++      User setup and login verification screens.
++    </p>
    </div>
  </section>
@@ -321,37 +321,30 @@
  <section aria-labelledby="recovery-title">
    <div class="container">
--    <div class="product-layout">
--      <article class="product-summary-card">
--        <h2 id="recovery-title">Recovery codes</h2>
++    <h2 id="recovery-title">Recovery codes and trusted devices</h2>
--        <p>
--          Recovery codes provide a backup access method when a user loses access to the authenticator application
--          or cannot complete the normal verification flow.
--        </p>
++    <p class="section-intro">
++      Recovery codes and trusted devices help balance stronger access protection with a smoother user experience.
++    </p>
--        <p>
--          Recovery codes are generated for the user and displayed only once. Each code can be used one time.
--          When new recovery codes are generated, previous recovery codes are invalidated.
--        </p>
++    <div class="product-feature-grid">
++      #foreach ($entry in $recoveryItems)
++        <article class="product-feature">
++          <div class="card-heading">
++            <div class="feature-icon">
++              <i class="fa fa-$entry.icon" aria-hidden="true"></i>
++            </div>
++            <h3>$entry.title</h3>
++          </div>
--        <p>
--          Users should save their recovery codes in a secure location immediately after generation.
--          Administrators can configure how many recovery codes are generated, and setting the number to 0 disables them.
--        </p>
--      </article>
--
--      <aside class="product-info-card" aria-labelledby="trusted-devices-title">
--        <h3 id="trusted-devices-title">Trusted devices</h3>
--        <ul>
--          <li>Reduce repeated MFA prompts on known browsers or devices</li>
--          <li>Remain valid for the configured number of days</li>
--          <li>Can be reviewed and removed from the user profile</li>
--          <li>The current trusted browser is marked in the list</li>
--          <li>Removed when a user’s MFA setup is reset</li>
--        </ul>
--      </aside>
++          <p>$entry.content</p>
++        </article>
++      #end
      </div>
++
++    <p class="product-gallery-caption">
++      Recovery codes, trusted devices and user profile management.
++    </p>
    </div>
  </section>
@@ -360,47 +360,6 @@
  {{gallery}}
  [[image:mfa-recovery-codes.png]]
  [[image:mfa-trusted-devices.png]]
--{{/gallery}}
--
--{{html clean="false"}}
--
--<section class="product-section-muted" aria-labelledby="profile-title">
--  <div class="container">
--    <div class="product-layout">
--      <article class="product-summary-card">
--        <h2 id="profile-title">User and administrator management</h2>
--
--        <p>
--          The user profile contains a dedicated MFA section. Users can configure MFA, review their status,
--          manage recovery codes and manage trusted devices from this area.
--        </p>
--
--        <p>
--          Administrators can also open a user profile and access the MFA section for that user.
--          This is useful when a user loses access to their authenticator application or needs to restart the setup process.
--        </p>
--
--        <p>
--          Resetting MFA removes the authenticator app setup, invalidates recovery codes and removes trusted devices.
--          If MFA is required globally, the user will be asked to configure MFA again at the next login.
--        </p>
--      </article>
--
--      <aside class="product-info-card" aria-labelledby="profile-actions-title">
--        <h3 id="profile-actions-title">Profile actions</h3>
--        <ul>
--          #foreach ($item in $profileItems)
--            <li>$item</li>
--          #end
--        </ul>
--      </aside>
--    </div>
--  </div>
--</section>
--
--{{/html}}
--
--{{gallery}}
  [[image:mfa-user-profile-overview.png]]
  [[image:mfa-admin-user-management.png]]
  {{/gallery}}
@@ -407,45 +407,29 @@
  {{html clean="false"}}
--<section aria-labelledby="rollout-title">
++<section class="product-section-muted" aria-labelledby="rollout-title">
    <div class="container">
--    <h2 id="rollout-title">Rollout recommendations</h2>
--
--    <p class="section-intro">
--      For a smooth rollout, start with a small administrator or pilot group before requiring MFA for everyone.
--      A gradual rollout helps validate the configuration, prepare communication and reduce support issues.
--    </p>
--
--    <ol class="process-list">
--      #foreach ($entry in $rolloutItems)
--        <li>
--          <strong>$entry.title</strong>
--          $entry.content
--        </li>
--      #end
--    </ol>
--  </div>
--</section>
--
--<section class="product-section-muted" aria-labelledby="planning-title">
--  <div class="container">
      <div class="product-layout">
        <article class="product-summary-card">
--        <h2 id="planning-title">Planning installation</h2>
++        <h2 id="rollout-title">Rollout recommendations</h2>
          <p>
--          Before installing or rolling out MFA, it is useful to review the current XWiki version,
--          authentication setup, user base and security expectations.
++          For a smooth rollout, start with a small administrator or pilot group before requiring MFA for everyone.
++          This helps validate the configuration, prepare user communication and reduce support issues.
          </p>
--        <p>
--          This helps define whether MFA should be optional, required for selected users, or enforced globally.
--          It also helps decide whether trusted devices and recovery codes should be enabled.
--        </p>
++        <ol class="process-list">
++          #foreach ($entry in $rolloutItems)
++            <li>
++              <strong>$entry.title</strong>
++              $entry.content
++            </li>
++          #end
++        </ol>
        </article>
--      <aside class="product-info-card" aria-labelledby="planning-info-title">
--        <h3 id="planning-info-title">Useful information before installation</h3>
++      <aside class="product-info-card" aria-labelledby="planning-title">
++        <h3 id="planning-title">Useful information before installation</h3>
          <ul>
            <li>XWiki version</li>
            <li>Single wiki or wiki farm with subwikis</li>

mfa-admin-configuration.png

Author

...	...	@@ -1,0 +1,1 @@
	1	+XWiki.Admin

Size

...	...	@@ -1,0 +1,1 @@
	1	+123.2 KB

Content